Taking Minutes forms an essential part of most meetings.
Their purpose is firstly to record Action Points, ie, what actions have been
decided upon, who is responsible and what the milestones and deadlines are.
Secondly they record summaries of the discussions held at the meeting.
Taking minutes is a skilled job because the minute taker has to follow what can
be confusing and inarticulate debates and summarise accurately what was said.
After the meeting the minutes should be checked with the chairperson to confirm
accuracy and then circulated to all attendees and and anyone else affected by
any decisions taken at the meeting.
Use agreeAdate to send a copy of the minutes to all attendees after your meeting
through your saved event file. One single email can be sent to everyone present
at the meeting, plus anyone else who needs to be informed.
Minutes are required in order to:
confirm any decisions made
record any agreed actions to be taken
record who has been allocated any tasks or responsibilities
prompt action from any relevant attendees
provide details of the meeting to anyone unable to attend
serve as a record of the meeting's procedure and outcome