agreeAdate Privacy Policy

Updated: July 2018

  1. Who are we?

    agreeAdate is developed and maintained by Achorda Ltd, Harwell Innovation Centre, 173 Curie Avenue, Didcot, Oxfordshire OX11 0QG UK. If you have any concerns regarding the security of your data you can contact Achorda Ltd at enquiries@agreeadate.com or call +44 (0)1865 364970

  2. What data do we hold and where?

    Your name, email address, your invitee details and your event details are stored in the agreeAdate database. You billing address is also required if you upgrade to a premium account. The data will be retained by the system until you delete it (please see below for details about deleting data).

  3. Why do we need your data?

    To enable us to perform our contract with you we need names and email addresses of you (the primary user) and your contacts, and the details of your event. These allow us to:

    • Identify you as the registered owner of the account
    • Send invitations and other emails
    • Collect and manage responses to your invitations
    • Provide information about your event to your invitees
    • Contact you about your account

    This is the sole purpose of obtaining the requested data. You will not receive any spam from us.

  4. Who can see the data?

    Invitees can only see event details for an event if they have been provided with the unique link to the reply page.

    If you are an invitee, your data is visible to the event organiser.

    Your data is not shared with any third party inside or outside the European Union, to third countries or international organisations.

  5. Information we collect automatically

    When you use the agreeAdate website we may collect information about your usage of the application. That information may include your IP address, your operating system and your device. We may collect this information as a part of log files as well as through the use of cookies or other tracking technologies. We need to do this to enable us to improve our service to you, report on geographical usage and diagnose any problems reported by individual users. Our use of cookies and other tracking technologies is discussed more below.

  6. How we use cookies

    A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic and allows this web application to recognise you when you log in.

    A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

    You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this application requires the use of cookies to deliver its service and you will not be able to use the application?s functions if you choose to decline.

  7. Payment details

    We do not store any card information when you upgrade your account. You will be redirected to a secure payment gateway where all payments are made through SagePay, a trusted 3rd party payment provider. You can learn more about them here https://www.sagepay.co.uk/support/online-shoppers/about-sage-pay

  8. Consenting to the use of personal data

    When you register for an account with agreeAdate you are asked to agree to the Terms and Conditions and given an opportunity to read this Privacy Policy before registration is confirmed.

    In order for your invitees to use the reply service within agreeAdate they will also need to register and agree to the Terms and Conditions and also this Privacy Policy before they can submit their response.

    You can change your mind and withdraw your consent at any time. This will require you to delete your account and any event data associated with it. You can do this from the 'my account' page.

  9. Accessing your data

    You can manage your data in 'My Account' in the agreeAdate application. From there you can:

    • Update your data ? if your details are incorrect you can emend them here
    • Delete your account and all connected data

    You can send a Subject Data Request via the Contact Us form. We will provide a copy of all the data we hold for you within 30 days Please note we may charge a small fee to cover administration costs if a request is deemed to be manifestly unfounded or excessive, particularly if it is repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information.

  10. How is your data protected?

    Achorda go to great lengths to ensure that your data is safe and use the latest technology to protect it. Internal traffic is encrypted using SSL certificates. Passwords are not stored in the database and are composed with a 'hash' instead.

    In the unlikely event of a data breach, Achorda will assess the level of impact immediately. If any users are deemed to be at risk, Achorda will inform anyone affected and also the ICO (https://ico.org.uk) within 72 hours as is lawfully required.

  11. Links to other websites

    Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

  12. Cookies

    We may collect information about your computer or device including your IP address, operating system and browser type, to find out how the website is being used, what services are popular, and how long users spend on particular pages. Any statistical data will be used as aggregated data and not in terms of individuals and will not be shared.

    We may obtain information about your general internet usage by using cookies, small text files which are stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our Site and to deliver a better and more personalised service. They enable us to recognise you when you return to our website and retain important information in order to provide you with the service. Some of the cookies we use are essential for parts of the site to operate and have already been set.

    All other cookies require your consent. Consent can be granted by ticking the box indicating your acceptance of cookies on the top of the home page.

    Most web browsers allow some control of cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

    If you have enabled cookies for this website and wish to reset you can disable them here Reset (opt-out).

    Please be aware that if coookies are disabled, your ability to use agreeAdate's service will be limited.

  13. Google Analytics

    agreeAdate uses Google Analytics for anonymous reporting of site usage and for any advertising on our website, such as banners. If you would like to opt out of being tracked by Google Analytics across all websites visit tools.google.com/dlpage/gaoptout.